To be issued to everyone booking the Hall. Please comply with the rules and guidance below and help us to keep the Hall clean tidy and safe. By doing so you will help us keep charges as low as possible.

Health and Safety

See News Page for Information on COVID 19 

  • The Trustees have provided an escape plan which is attached here-with. Those booking the Hall must take all additional measures necessary to ensure the safety of their group.The following should be considered.
  • Take note of any difficulties of members of the group e.g elderly, disabled, young children etc.
  • Exit routes being obstructed particularly by table arrangements, equipment being used, cables to electrical equipment etc.
  • The number using the Hall at any one time must not exceed 45
  • Users should ensure they have adequate insurance to cover any activities they may be undertaking.

Hiring and Payment

The charges for hiring the Hall are
From the 1st January 2020 ;
Bookings of 1 hour or less £9.00
Bookings of more than 1 hour £8.00 per hour.
  • Unless other arrangements are in place payment must be made in advance of using the Hall. We regret that cancellations without 7 days prior notice will incur a charge of £1 per hour.
  • Arrangements to lock and unlock the hall will be made at the time of booking. Regular users can be provided with a key.
  • Booking times do not include additional setting up or clearing up time as the Hall may be in use by others. If extra time is needed it should be allowed for when booking.


  • Portable heaters must not be taken into the Hall
  • The Trustees must be notified of any electrical equipment being brought into the Hall. Equipment must be P.A.T tested and leads must be safely positioned and not cross escape routes.
  • Smoking is prohibited
  • No fireworks are to be used in the car park
  • Please clean up after using the Hall and if possible take rubbish home
  • Please take notice of other guidance and information notices which may be displayed from time to time.
  • Please do not put so called disposable nappies, tissues or any items other than toilet tissue into the toilets. It costs £150 to clear the drain
  • Please return all furniture and equipment to original locations

Escape Plan

This plan is to be issued to each person who books the Hall. The plan does not take account of the use to which the Hall may be put nor the needs of individual users for help and assistance. The person booking the Hall must be responsible for adapting the plan as necessary.

Means of Escape

There are two exit doors: the kitchen door is a single door, the front doors are double and open outward. Both doors must be unlocked when the Hall is in use.

In the event of electrical failure there are emergency lights and illuminated exit signs.

The kitchen door opens onto a disabled wheelchair ramp. Wheelchairs users will need assistance if using the front doors.
The front exit leads onto the pavement and main road, to the right the area adjacent may be used as a safe refuge. The ramp from the kitchen door leads to the front of the Hall .

If a Fire breaks out

There are no fire alarms and if a fire is noticed the alarm must be given verbally.
The Person in control of the group must ensure that everyone is aware of the alarm and is able to make an escape without assistance. Arrange assistance if required. Ensure that no one is using the toilets.

Unless the person in control is certain that the fire can be managed by the users everyone should be instructed to leave the hall immediately and assemble at the designated safe refuge area.A fire extinguisher and a fire blanket are available for use in the kitchen.

A responsible person should be instructed to notify the Fire Service by phoning 999,the postcode is BA14 0SA and the premises ID is BL 33 62 18. The trustees should be notified by phoning 01225766108 or 01225755214

Users must not delay their exit by collecting belongings nor attempt to remove cars from the car park at the rear.



The Trustees are hoping to reopen the Hall for limited use commencing the 10th of August and gradually increasing the numbers thereafter.

In order to reopen we have attempted to comply with the guidelines issued by the Govt. on the 20th of July, no doubt there will be amendments and changes and our conditions and requirements are likely to change accordingly. The guide lines are very comprehensive and embrace numerous activities and venues of widely differing types and sizes. We have  attempted to interpret the guide lines to accord with the  environment provided by the Progressive Hall.

We would ask our users to understand that our actions and requirements

are needed to achieve the safe  and virus free environment which is so necessary for a safe return and use of the facilities.  Comments on how to improve would be welcome but in the meantime compliance is essential. We are on a learning curve.

The Trustees have:

1:Prepared a risk analysis to be made available to users and which may change in line with Govt. guidelines

2:Installed handryers in the toilets and kitchen area and a hand sanitiser in the entrance lobby.

3:Displayed signage throughout to remind users of the need for social distancing and other matters.

4:Established a direction flow system including allowing entry only via the front door and exit only via the Kitchen door [except wheelchair users]

5: Implemented a track and trace system and a QR contact poster is displayed

6:Prepared conditions of hire and a user compliance agreement.

7:Arranged cleaning prior to opening and thereafter on a weekly basis with cleaning before and after use to be carried out by users.

8:Decided not to change the existing hire charges at present and to add 15 minutes before and after every hire period to allow for cleaning etc. There will be a minimum15 minutes between the end of a hire period [including the 15 minutes] and the start of the next hiring period [including the 15 minutes] to ensure groups do not interact.

9:Decided that the car park cannot at present be used for any activities and hall users are requested not to socialise outside of their cars. Anyone picking up or dropping off someone attending a booking must do so within the 15 minute periods before and after the user hire and not vacate their cars.

10:Arranged for cleaning materials to be made available to users.

11:Arranged for first aid supplies to be available for use where a user displays virus symptoms during a hire period.

12: Removed access to all crockery, glasses and cutlery.




Note: These conditions are supplemental to, not a replacement for, the  Hall’s normal conditions of hire and rules of use.

The hirer shall:

1:  Sign a hiring agreement prior to the time of use confirming acceptance and compliance with all the terms and conditions set out hereunder.

2: If possible make payment by bank transfer prior to the time of use.

3: Be familiar with covid- secure guidelines and govt. guidelines issued 20 July relating to the activity taking place any guide lines issued by a governing body which regulates the activity and the Trustee’s risk assessment

4: Prepare and provide to the trustees prior to the hiring a risk assessment for the hiring activity including the maximum number using the Hall. 

5: Confirm acceptance of the condition of the Hall at the start of the hire.

6: Be responsible for cleaning door handles, light switches, window handles, toilet handles and seats, wash basins etc. any equipment brought into the Hall and any surfaces likely to be used during the hire period also clean any items and surfaces used on completion of the hire period using products supplied.

7: Remove from site all waste/rubbish or equipment arising from the hire.

8: Provide any PPE that the users may require.

9: Ensure that everyone likely to attend understands they must not do so if they or anyone in their household have had covid -19 symptoms in the last 7 days,  or if they develop symptoms within 7 days of attending the hiring they 

MUST use the track and trace system and immediately inform the hirer who must immediately inform the trustees. In any event keep a record of the names and contact numbers /email of all attending which should be retained for 21 days.

10:If anyone using the Hall during the hire period develops possible virus symptoms an isolation area must be established and the hirer shall proceed in accordance with the risk assessment procedure which should include a nominated person to deal with the situation

11: No one must arrive at the Hall or car park before the allotted hire period 

nor remain in the Hall or car park after the allotted hire period. Users must not leave their cars to socialise in the carpark. This rule is necessary to ensure there are no crossovers with previous or following groups. 15 minutes will be added either side of the hire period to allow for cleaning etc. Access to the Hall will only be permitted during the specified hire times 

12: Anything brought into the Hall  must be cleaned before use and taken away when the hiring period is complete. Nothing may be stored in the Hall without permission of the Trustees.

13:If there are safety concerns or if there is evidence of non compliance with these conditions the Trustees may choose not to accept any further bookings from the hirer.




1: I wish to hire the progressive hall for the time from           to          .

on the following dates /days                                                                                    until further notice for the purpose of                                         . I am aware the period of hire will be extended to allow prior and post use cleaning.

2: I have received a copy of the “Towards Opening” statement and the  conditions of hire which set out the actions and responsibilities  which must be undertaken by the hirer

3: I understand that it may be necessary to amend the documents from time to time to cater for changing circumstances and I will be notified of the changes to which I will asked to confirm my agreement.

4: I confirm my agreement to the conditions of hire and my understanding of the actions and responsibilities which are to be undertaken.

5: I confirm that I have all necessary insurances, certifications, and licences to undertake the hire and will provide proof to the Trustees if requested.

Name {capitals}                                     Signature

On behalf of{where applicable]


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